Microsoft Outlook versus Windows Mail

Martin Wilson

Jul 15, 2022

Microsoft Outlook now has competition in the shape of Windows Mail, a simple email client that allows users to compose messages by touching the screen. Before we go any further, we'd want to clarify that Windows Mail is not meant to replace Microsoft Outlook. Instead, it is designed for those who use computers only sometimes and whose requirements for email are quite simple. It is simple to install and simple to use, and it comes pre-loaded with Windows 8 as well as Windows 10 and Windows 11. Additionally, it is comparable to Microsoft's, a web-based suite that includes webmail, contacts, tasks, and calendaring services.

On the other hand, Microsoft Outlook is a personal information manager developed by Microsoft and included in the Microsoft Office suite. You may get it by downloading the Microsoft Office suite. It was made available to the public in 1992 under Outlook for MS-DOS. The version of Outlook that you are familiar with now is much different from the one that was available back in those days.

Clean Up Your Outlook

The Microsoft forums are flooded with posts from Outlook users who are at their wit's end and are pleading for assistance with their overflowing inboxes. Many of these users seek methods to clear thousands of emails collected over the years and are now causing Outlook to operate slowly and be unresponsive. Many of these users look for ways to clean thousands of emails accumulated over the years. However, it is essential to be aware that if Outlook shows the message "Outlook inbox full," it indicates that an appropriate plan for managing email communications has not been put into place. Maintaining a consistent schedule is essential to executing an effective email management plan.

It is not sufficient to archive emails from your inbox in Outlook once a week or once a month. Inbox Zero, the state of having an inbox that is free of messages and other content, is the goal you should strive towards and, ideally, accomplish at the end of each day. While some individuals like to check their email once every two hours, others find it more convenient to check it just before breakfast. Do not send too many messages, regardless matter how often you finally decide to send them. If you were to check your Outlook inbox every few minutes, sooner or later, you might open an important email when you didn't have the time to react to it, and you would run the danger of forgetting about it.

Focused Inbox

Microsoft recruited the assistance of artificial intelligence (AI). It is used in developing the Outlook Focused Inbox feature to assist Outlook users in dealing with their cluttered inboxes. This function does a proactive analysis of all incoming email messages, sorting them according to their importance and determining which ones may be safely disregarded. It will then move any critical emails to the "Focused" tab, while the other emails will be moved to the "Other" page.

Office 365, Exchange, and users are the only ones who can use this functionality now, thanks to Microsoft. There is a good probability that you have already enabled Focused Inbox, but if you haven't, you may manually activate it by following the procedures outlined below. Focused Inbox may be activated in by following these steps:

  • Login to your account on
  • If you are requested to do so, log in using your username and password.
  • Click on the gear icon to access the settings, then choose Focused Inbox from the menu.

Email Folders

Organizing your emails into the folders that are most appropriate for them is an excellent place to start. This enables you to divide the task of managing your emails into more manageable pieces, each of which requires just a few minutes of your time to arrange Outlook emails. Learn how to create email folders in by following these steps:

  • Launch the web-based version of Outlook.
  • If you are requested to do so, log in using your username and password.
  • To create a new folder, use the "New folder" button at the bottom of the panel on the left.
  • In the empty text box, write the name of the folder you want to access.
  • To validate your selection, use the enter key on your keyboard.

Outlook Email Filters

Email filters in Outlook are just rules that tell Outlook what to do with emails in your inbox. You can automatically sort incoming emails into appropriate folders using email filters, which are rules that instruct Outlook on what to do with emails. Create email filters in by following these steps:

  • Launch the web-based version of Outlook.
  • If you are requested to do so, log in using your username and password.
  • Click the cogwheel symbol to access the Settings menu, then go to View all Outlook settings >'' Mail >'' Rules.
  • To add a new rule, click the icon labeled "Add new rule."
  • To create the rule, configure it, and then hit the Save button.

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